Procedures
After three (3) days of unexcused absences, the principal of designee should send to the parents/guardians a 3-day letter (see sample) stating the student’s days absent. The mailing should include a copy of the following document(s):
After six (6) days of unexcused absences by a student, a Local Truancy Review Board Meeting must be scheduled. A letter stating the time and place for the Local Truancy Review Board Meeting should be sent to the parents/guardians by the District Superintendent (see sample). The mailing should include the following document(s):
After nine (9) days of unexpected absences by a student, the school district should send notification to the Regional Office of Education. The Regional Office of Education will schedule a Regional Truancy Review Board Hearing for the student and their parents/guardians.
TO SCHEDULE A REGIONAL TRUANCY REVIEW BOARD HEARING, THE ROE WILL NEED THE FOLLOWING DOCUMENTS:
- Student Content Form
- This document must have the Student’s SIS number.
- If possible, please list the names of any siblings attending education institutions in the district.
- Copy of the 3-day letter mailed to the parents/guardians by the school.
- Copy of the 6-day letter mailed to the parents/guardians by the school.
- Student & Parent Questionnaires
- Questionnaires should be completed during the Local Review Board Hearing process.
- Local Truancy Review Board Outcome Form
- Completed during the Local Truancy Review Board Meeting.
- Any referrals or requests for additional support services by the parents/guardians should be recorded on the Local Truancy Review Board Outcome Form.
- Demographic Sheet
- Truancy Interventions
- List dates in which phone calls, meetings, and home visits were conducted with the student.
- Official Attendance and Academic Records
- Parent Defendant Information
The above documents should be email as a PDF file or sent by regular postal mail to the ROE. The email address is truancy@sccroe50.org. The mail address is Attn: Truancy, 1000 South Illinois Street, Belleville, IL 62220-2537.
Upon review of the above documents, the ROE will schedule the regional hearing by sending a 9-day letter (see sample) to the student’s parents/guardians and the school representative. The letter will state the time and place of the regional truancy hearing. The ROE Mental Health and Truancy Case Manager will serve as the contact person for all regional truancy hearings.
All Regional Truancy Review Board Hearings are held on Wednesday’s, (changes noted on schedule) at the ROE at 1000 South Illinois Street in Belleville beginning at 10:00 a.m. Hearings are typically scheduled every 30-45 minutes.
Students are asked to accompany their parents/guardians at the Regional Truancy Review Board Hearing. Other persons that may be present at the regional hearing include the following:
- Hearing Officer – ROE Assistant Superintendent
- ROE Mental Health and Truancy Case Manager
- Social Service Agency Representative
- Appropriate School Personnel (if applicable)
The ROE Truancy and Mental Health Case Manager will provide consultation to families for purpose of referrals and follow up the families to ensure they are receiving services as mandated by the school, ROE Truancy Review Board, and the St. Clair County Courts.
